Job Description

Position Title: Coordinator of Grants and Data Management.
Department: Development.
Reports To: Director of Development.
Last Updated: May 8, 2025.

Position Summary:

We are seeking a Coordinator of Grants and Data Management to play a vital role in advancing our mission through securing essential grant funding and ensuring the accuracy and integrity of development data. This position is responsible for researching and submitting compelling grant proposals, managing reporting requirements, and maintaining a comprehensive and up-to-date grants calendar. The Coordinator will also oversee the integrity of donor and funder records, support fundraising reporting needs, and provide data-driven insights to enhance strategic development initiatives. The ideal candidate will have a strong eye for detail, excellent communication skills, and a passion for supporting impactful fundraising efforts.

Key Responsibilities:

• Research and identify grant opportunities that align with Sunshine Cottage’s mission and strategic goals.
• Write, edit, and submit high-quality grant proposals, letters of inquiry, and supporting materials on schedule.
• Serve as the technical writer for the Development Department, providing editing, revising, formatting, and quality control for all written materials.
• Apply technical writing skills to develop clear, consistent, and compelling narratives, reports, funding requests, and donor communications.
• Manage a comprehensive grants calendar, tracking deadlines for submissions, reports, and renewals.
• Maintain organized records of grants, funder history, donor information, and submissions in the CRM database.
• Collaborate with program, finance, and clinical teams to gather accurate data and outcomes for grant writing and reporting.
• Analyze and interpret data to create strong grant narratives, impact reports, and internal reporting tools.
• Develop and maintain templates, tracking tools, and dashboards to streamline grants management and data reporting.
• Assist in donor stewardship efforts by preparing acknowledgment letters, impact updates, and funder communications.
• Assist with the drop-off and pick-up process to ensure the safety, efficiency and smooth transition of students, while enforcing school policies and communicating effectively with parents and guardians.
• Perform other duties as assigned.

Qualifications:

To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Attendance and punctuality are essential functions of the job.

• Proficient in Microsoft Office Suite and familiar with graphic design software (e.g., Adobe Creative Suite, Canva).
• Experienced in social media management, email marketing platforms (e.g., Mailchimp, Constant Contact), and website content management systems (CMS).
• Skilled in analyzing marketing and engagement metrics and using CRM systems for donor and stakeholder outreach (e.g., Salesforce, Bloomerang).
• Strong organizational skills with the ability to gather information, prioritize tasks, and manage multiple concurrent projects.
• Excellent written and verbal communication skills, with the ability to craft compelling messaging and strong public speaking/presentation abilities for media, events, and community outreach.
• Ability to collaborate effectively across departments and build strong relationships with stakeholders.
• Creative problem-solving, storytelling, and engagement strategies to enhance visibility.
• Strong organizational skills, attention to detail, and ability to manage multiple projects with adaptability in handling PR challenges.
• High level of professionalism, emotional intelligence, maintain confidentiality, and ability to work effectively in a team-oriented environment.

Education:

• Bachelor’s degree in a relevant field such as Nonprofit Studies, Public Administration, Journalism, or a related field required.

Experience:

• Candidates should have 3-5 years of successful grant writing experience, with a demonstrated ability to secure funding from foundations, corporations, or government sources.
• Experience in office and administrative management, highly proficient in Microsoft Office suite, experience with Blackbaud, Raiser’s Edge, and Raiser’s Edge NXT, and proficient with database management and data entry.

Physical Demands:

While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hand to finger, handle or feel; reach with hands and arms; talk; hear and have good vision. The Employee must regularly lift and/or move up to 30 lbs. Ability to work occasional evenings, weekends, and travel off-site which may require driving, transport and set up materials.

If interested, please go to and download our application and send the completed application to hr@sunshinecottage.org.

Our Mission: Sunshine Cottage School for Deaf Children promotes early identification and intervention for children who are deaf or hard of hearing and helps them develop their maximum potential through listening, spoken language and literacy. Our Core Beliefs: We believe that children who are deaf or hard of hearing can learn to listen and talk if early identification, appropriate amplifications, and intervention take place. We follow the Early Hearing Detection and Intervention 1-3-6 model. We believe that all children can learn in a stimulating environment led and encouraged by educated, dedicated teaching staff. We believe that the participation of parents and their partnership with the school are critical to the success of the child.The following comprehensive educational programs and support services are available for children who are deaf or hard of hearing:Newborn Hearing Evaluation Center: Diagnostic hearing evaluations from birth through 6 months oldParent-Infant Program: Birth to three years of ageEarly Childhood and Elementary Programs: Three years old through fifth gradeAudiology: Identification, fitting and management of hearing technologySpeech-Language Therapy: Comprehensive therapy provided for students

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